Tender Specialist

  summary

Managing and organizing the process of searching for government and semi-government tenders, studying and analyzing the tender conditions, following up on the preparation of technical and financial offers, and preparing specialized documents and reports related to the announced tenders in coordination with internal departments. This ensures that the offers are prepared in  accordance with the applicable standards and regulations to guarantee the submission of the most competitive offers that meet the requirements of the relevant authorities

 Tasks and Responsibilities

1. Follow up on all platforms and websites that announce government and semi-government tenders, analyzing their conditions and requirements
2. Continuously search for government and semi-government tenders, analyze them, and recommend those that align with the company’s activities, preparing the necessary requirements for submission
3. Coordinate the entire tender submission process from start to finish, including document preparation and final submission
4. Prepare and compile all necessary documents for tenders, including technical and financial offers, ensuring they meet the terms and requirements
5. Review and match all tender data and documents, ensuring the accuracy and correctness of all submitted data in the offers
6. Fully coordinate with internal departments such as technical, financial, and legal teams to ensure offers are prepared comprehensively and integrated
7. Coordinate and follow up with the finance department to obtain required bank guarantees and certificates from suppliers or banks
8. Negotiate with government and semi-government entities when necessary to secure the best possible terms
9. Maintain continuous communication with internal stakeholders to ensure compliance with all deadlines and contractual obligations
10. Ensure all processes comply with government regulations and legal standards related to tenders
11. Stay updated on changes in regulations and laws, ensuring that submitted offers comply with any updates
12. Maintain an updated database of past and current tenders, including related documents and correspondence
13. Provide analysis and recommendations based on the performance of previous tenders to improve the chances of winning future tenders
14. Monitor the market and competitors’ offerings to identify opportunities and risks related to tenders
15. Provide periodic reports to management on the company’s market position and the effectiveness of submitted offers
16. Follow up with clients from government and semi-government companies after submission
17. Perform any other tasks within the scope of responsibilities as assigned